Set column permissions in Team View

New column permissions are rolling out between October 15 and October 26, 2026. If your column settings still show an Overrides section, your company hasn't moved to the new permissions yet.

Column permissions control which columns each role can see in the employee table. Every column has a setting for each role in your company: Can view or Can not view. This lets you show sensitive data, like equity or demographics, only to the roles that need it.

You need a role with edit access to the Team View settings permission to change column permissions.

How column permissions work

• Each role's permissions are set by column. A role sees a column only if it's set to Can view for that column. There is no default that applies to roles you haven't set.
• Roles combine. If a user has more than one role, they see a column when any of their roles can view it. Adding a role to a user can only give them more columns, never fewer.
• Only roles with Team View access count. A role needs access to employees in Team View before its column permissions apply. If a role without Team View access is set to Can view, that setting takes effect only once the role is given Team View access.

Equity, compensation band, and demographic data

Some columns contain equity, compensation band, or demographic data. What a user sees in these columns also depends on the matching data permission in their roles:

• If none of a user's roles has the equity permission, equity columns don't appear for them, even if their role can view the column. The same applies to demographic columns and the demographics permission.
• If the permission covers only some employees, the column appears, but values are blank for employees outside that scope. For example, a manager whose equity permission covers only their direct reports sees equity values for their reports and blank values for everyone else.
• Band columns appear for roles that can view them. Values are blank for any employee the user's compensation bands permission doesn't cover.

View column permissions

Go to Team View > Settings > Columns. The Permissions column in the list summarizes each column's settings:

• Viewable for all roles or Hidden for all roles when every role has the same setting
• Can view and Can not view with a count of roles when settings differ. Hover over a count to see which roles have that setting.

To see the table the way a specific role sees it, select Preview, then choose one or more roles. If you choose more than one role, each column shows the highest access among them.

Change permissions for one column

1. Go to Team View > Settings > Columns.
2. Select a column to open its settings.
3. Open the Permissions section. Roles are grouped into Roles with product access and Roles without product access.
4. For each role you want to change, select Can view or Can not view. To change several roles at once, select them and choose Set access.
5. Select Save.

You can search for a role, filter by access level, and sort by role, permission, or number of members.

Change permissions for multiple columns

1. Go to Team View > Settings > Columns.
2. Select the checkbox next to each column you want to change. To select every column currently shown in the list, use the checkbox in the header.
3. Select Change column permissions.
4. Select the roles you want to change.
5. Choose Can view or Can not view.
6. Select Apply, then select Apply again to confirm.

Changes made with Change column permissions take effect as soon as you confirm. You don't need to select Save. A column you just created must be saved before you can include it in a bulk change.

Set up new columns and roles

• New columns: only the Admin role can view a new column. Set access for other roles in the Permissions section before you save.
• New roles: a new role can't view any columns. Select the columns it needs, then use Change column permissions to give it access in one step.

Things to know about column permissions

• Column permissions are per role, not per employee. Everyone with the same role sees the same columns. Which employees a user can see is controlled by their role's employee access.
• When you delete a column, its permissions are deleted with it. When you delete a role, its column permissions are deleted too.
• Admin roles follow the same rules as every other role. If an admin role is set to Can not view for a column, users with only that role don't see it.

Troubleshoot column permissions

A user can see a column I set to Can not view for their role: The user likely has another role that can view the column. Check every role assigned to the user. If any of their roles with Team View access is set to Can view, they see the column.

A column is visible but some values are blank: The column contains equity, compensation band, or demographic data, and the user's data permission doesn't cover those employees. Check the role's equity, compensation bands, or demographics permission in Settings > Roles & Permissions.

A user can't see a column I just created: New columns start as Can view for the Admin role only. Open the column's Permissions section and set the user's role to Can view.