Creating Your Visual Offer Letter with Workday

## Creating Your Visual Offer Letter with Workday

If you have integrated your Workday account with Pave, offers will be sent to Pave. You will be able to view the Workday-generated offer if you log into the Pave portal using the same email address associated with your Workday account. To see the offer, navigate to the menu on the left side of the page, and select Offers. If you do not see Offers, reach out to your Pave Administrator to confirm your permissions

Follow these steps to create Pave-compatible Workday offers:

**Create the Candidate:** To create a Visual Offer Letter in Workday, log-in and navigate to the candidate who should receive the offer. The candidate profile must have these fields completed before sending a Visual Offer Letter through Pave:

* Job Title
* Candidate Name
* Opportunity Owner


:::info
**Note:** Ensure that the person creating the offer letter is tagged as the Opportunity Owner

:::

**Create the Offer:** **Move the candidate to the “Offer” stage** and select “Manage Offer”. Select “Create Offer” and complete the information associated with the Offer. These fields are required:

* Offered Compensation Amount
* Types of Earnings
* Compensation Currency

And these fields are optional:

* Offered equity
* Type of equity
* Offered Bonuses

Offers will be generated in Pave when the offer is “saved” in Workday This may be before the offer is approved, if you use the ATS approval feature.

\*If an offer created in Workday has the same email address of an offer that is already in Pave, it will overwrite and update the offer in Pave with the new details from Workday (regardless of whether the offer was originally created in Pave or Workday).


:::info
**Note:** At this time, we only support creating Visual Offer Letters from Greenhouse and Workday. Pave plans to enable Visual Offer Letter creation with other Applicant Tracking Systems over time.

:::


---

### Editing Offers in Workday

To identify whether an offer was generated in Workday, look for the Workday icon associated with the candidate/offer. Offers generated in Workday **need to be edited directly in Workday** and will appear on the offer in the Pave portal. This includes changing the recruiter for the offer.

Generally, the email address associated with the offer should not be edited. Editing a candidate’s email address will require that the candidate create a new Pave account with an updated email address.


---

### Deleting Offers in Workday

Workday-powered Visual Offer Letters will be deleted from Pave in any of the following scenarios:

* The candidate is marked as “Candidate Declined” or “Mark Candidate as Hired”
* The offer is rejected
* The candidate is deleted


:::info
**Note:** Offers generated from Workday cannot be removed from within the Pave portal

:::


---

### Sharing a Visual Offer Letter

To share a Visual Offer Letter directly with a candidate from the Pave portal, select the candidate you wish to send an offer to. Once you are in the candidates' offer, click on the Send Offer button, located on the top right.

 ![](https://brainfish-storage-prod.s3-accelerate.amazonaws.com/uploads/634ebdf6-3c6d-407f-94a2-ac567d4f99e3/a436aec3-3b2b-48f8-9ef7-4960b4c22295/imported?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=ASIAUPPN5IL3VWZM2N3M%2F20260415%2Fus-east-2%2Fs3%2Faws4_request&X-Amz-Date=20260415T055433Z&X-Amz-Expires=3000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLWVhc3QtMiJHMEUCIQCCqzPSSHXKPpTTu8VIWBy7mCmKcA1Wi%2BoTpYO0ysJhBAIgD%2FnxfIQ2iMWP1kwTsC27a2du2PT20ngYmRt7e%2BSlPKwq5gUInf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgwzMDgxMjU5NzUyODciDG2ZeHjXx6mVUmMU2yq6BUSDf%2BeZZMZLkAhwMRVFVLDd6GzVxu6F43mp8KnN4PjJ5kR4fRk42yoV9F7qdJPCJiJU%2F233amgMGrZ8ZJFQLpKt5%2FhPj7kC3NBMewiPEctqcGdus6u9AQEpXbB%2BajcnrrcRzepF4x8VAVyT%2B5ruZfcwbbHcCMD2azaEulsvfY3F7EXBYPdYMeXu2lG3lsjnkwwpob6cO3%2FA01ufU694P0%2BH6U2cFrJmlWLen%2FSVu%2F3oYtQ2moHdhM6pfGaW9JHUlzuX2jc96V6SMHQuOAL79MWCaqmWrQJj%2FZ%2BwyA1EHLqR2ym2RHsxcAyn%2BnkFzlcEb7X3YiSaUbha%2BlJadZXQmZZT2M3OLUynm3EE5lI%2FPjVVeLIUpX4YWr1MpDDNuSUIRQc3ccd5FNLMzQs93pOgvMcQc23fxXbLf79cCKZ2B%2FzqH4B6mj7DkdA3CgBMx1f3rR2IU8xXltQfrSrKrnIZu%2BvGM5alZX4qoI6%2FNqAlMetx2D9WX%2BmavdT0P4wV6TE%2FUTgCYGOvx8IGNBxyURujZZWJ2QGgic%2BQciwL%2F%2FyzStVX2X1kG0d0%2BNpjzXzR4pVJ%2BWvbv6XLJj%2BwzYCGBidFO5e5siCLCybONNC6qT%2BmY9uN%2BfZ2q4WbovG9d%2FKuiuah%2Bkl7K00pW%2FkBKvdV%2BRhTLoYwxkLZUPFMQ9QRNMjF542UOpVV2R4Q0PorDIvIHUzmwe5M7VU8rg5ExG4YezZdhCk4gu%2BBcKq9rexYekzABLTgKJqIRafdnI9OdWEfdrVWWdzBcw4BNcq%2FpFtNVsgSqvJKnMBergvwkfZb8gXPrqofJzDQQbAgcZ%2B6csN4BtTJLh2rnZftU6rGZyRTbtBJlTRwVdDjtBJNKXEVL%2B36aDC%2FwclwVjmb3N22xnFehs%2Bu7Pjc73g5Jrv7Nu6cJaCXyxeykFJbhZdd7QZ6MOOi%2FM4GOpABJLXQSWbytxXoL%2FvokC4SubFJ5fdVxpPWrjD%2BXH65hw%2B7QyZBBjXbtm7ImiCIQAHKRmifitaLeDQOKLa%2FR0mSa8kIyROAM%2FktWPGeBJJvdtCskiMBuSzKIM4q9IZceZRuvQErYgcaoNC3gtx4DuCs7fjsbSf1e2G3UFnMRx636pje55pwwwTRHi5kRx3clJA4&X-Amz-Signature=be7ab03221413d231a2aeaf8030cc89596ce93f7dca7669ad66a823e18f483bb&X-Amz-SignedHeaders=host&response-content-disposition=attachment)

From there you have two options:

* Click "Send Offer" to send with custom messaging - this will be on company branded letterhead.
* Click "Copy offer link" and then create a standard email and include the link to the offer letter. The link will direct the candidate to sign up for Pave where they can log in and view their Visual Offer Letter!
  * This link can ***only*** be sent to the candidate to access and view their offer letter. Your colleagues will not be able to use the link to view the candidate's offer letter.

 ![](https://brainfish-storage-prod.s3-accelerate.amazonaws.com/uploads/634ebdf6-3c6d-407f-94a2-ac567d4f99e3/6f5eb09a-9d38-4840-94ca-37c2835869af/imported?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=ASIAUPPN5IL3VWZM2N3M%2F20260415%2Fus-east-2%2Fs3%2Faws4_request&X-Amz-Date=20260415T055433Z&X-Amz-Expires=3000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLWVhc3QtMiJHMEUCIQCCqzPSSHXKPpTTu8VIWBy7mCmKcA1Wi%2BoTpYO0ysJhBAIgD%2FnxfIQ2iMWP1kwTsC27a2du2PT20ngYmRt7e%2BSlPKwq5gUInf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgwzMDgxMjU5NzUyODciDG2ZeHjXx6mVUmMU2yq6BUSDf%2BeZZMZLkAhwMRVFVLDd6GzVxu6F43mp8KnN4PjJ5kR4fRk42yoV9F7qdJPCJiJU%2F233amgMGrZ8ZJFQLpKt5%2FhPj7kC3NBMewiPEctqcGdus6u9AQEpXbB%2BajcnrrcRzepF4x8VAVyT%2B5ruZfcwbbHcCMD2azaEulsvfY3F7EXBYPdYMeXu2lG3lsjnkwwpob6cO3%2FA01ufU694P0%2BH6U2cFrJmlWLen%2FSVu%2F3oYtQ2moHdhM6pfGaW9JHUlzuX2jc96V6SMHQuOAL79MWCaqmWrQJj%2FZ%2BwyA1EHLqR2ym2RHsxcAyn%2BnkFzlcEb7X3YiSaUbha%2BlJadZXQmZZT2M3OLUynm3EE5lI%2FPjVVeLIUpX4YWr1MpDDNuSUIRQc3ccd5FNLMzQs93pOgvMcQc23fxXbLf79cCKZ2B%2FzqH4B6mj7DkdA3CgBMx1f3rR2IU8xXltQfrSrKrnIZu%2BvGM5alZX4qoI6%2FNqAlMetx2D9WX%2BmavdT0P4wV6TE%2FUTgCYGOvx8IGNBxyURujZZWJ2QGgic%2BQciwL%2F%2FyzStVX2X1kG0d0%2BNpjzXzR4pVJ%2BWvbv6XLJj%2BwzYCGBidFO5e5siCLCybONNC6qT%2BmY9uN%2BfZ2q4WbovG9d%2FKuiuah%2Bkl7K00pW%2FkBKvdV%2BRhTLoYwxkLZUPFMQ9QRNMjF542UOpVV2R4Q0PorDIvIHUzmwe5M7VU8rg5ExG4YezZdhCk4gu%2BBcKq9rexYekzABLTgKJqIRafdnI9OdWEfdrVWWdzBcw4BNcq%2FpFtNVsgSqvJKnMBergvwkfZb8gXPrqofJzDQQbAgcZ%2B6csN4BtTJLh2rnZftU6rGZyRTbtBJlTRwVdDjtBJNKXEVL%2B36aDC%2FwclwVjmb3N22xnFehs%2Bu7Pjc73g5Jrv7Nu6cJaCXyxeykFJbhZdd7QZ6MOOi%2FM4GOpABJLXQSWbytxXoL%2FvokC4SubFJ5fdVxpPWrjD%2BXH65hw%2B7QyZBBjXbtm7ImiCIQAHKRmifitaLeDQOKLa%2FR0mSa8kIyROAM%2FktWPGeBJJvdtCskiMBuSzKIM4q9IZceZRuvQErYgcaoNC3gtx4DuCs7fjsbSf1e2G3UFnMRx636pje55pwwwTRHi5kRx3clJA4&X-Amz-Signature=44dbb3debba5d59929f8b17c548d45e7390ab6536e8ac2f3861d7b4ada7efae7&X-Amz-SignedHeaders=host&response-content-disposition=attachment)

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Visual Offer Letters with Workday

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Visual Offer Letters with Workday

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