## What employee eligibility controls

Employee eligibility determines which employees participate in a compensation cycle and how they appear to planners. Every employee in the cycle has one of three statuses:

| Status | What it means | When to use it |
|----|----|----|
| **Eligible** | Employee appears in planners' worksheets and can receive compensation adjustments across all pay types. Included in approval chains and reward letters. | The target population for the cycle. |
| **Ineligible** | Employee appears in planners' worksheets as read-only. Cannot receive compensation changes or reward letters. | Recent hires, employees on leave, or anyone you want planners to see for context but not adjust. |
| **Hidden** | Employee does not appear in the cycle at all. No admin or planner can view their compensation data. | Executives or contractors whose compensation is handled outside of Pave. |

Eligibility is all-or-nothing across pay types. An employee is either eligible for every compensation type in the cycle or none of them. If you need more granular control (for example, making someone eligible for salary adjustments but not equity), use compensation controls to set program-specific rules.

To configure eligibility, open the cycle and go to **Configurations** > **Employee Eligibility**.

 ![](https://brainfish-storage-prod.s3-accelerate.amazonaws.com/uploads/eb9365bf-c937-4d2f-b407-a7b5603ae429/9155e7b9-0390-4fee-88fd-963d284083ca/image.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=ASIAUPPN5IL3S5F65IVZ%2F20260505%2Fus-east-2%2Fs3%2Faws4_request&X-Amz-Date=20260505T195802Z&X-Amz-Expires=3000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMH%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLWVhc3QtMiJHMEUCIFEgV7mjxzuSZIuOsJmQZvcBWbf%2Flbzmqf6bIJj9O6FrAiEAhk8pDvN%2BlrD7C%2FqBfPTAZVCzK8wv%2Bmql4PiDyfRBrjQq5QUIiv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgwzMDgxMjU5NzUyODciDEJBCoEhgErMxW%2F55yq5BZqwDgVKbM9ddcoFYm5gAgOj7zvxd%2BUipoEcKErhqnAJKjslNQr%2BLfiOIG3VkGJ2V0PMfXDg0hI5EmK%2BBuwBqpVZaa6GW7t4NTBW4p2qC7ml9JANm1Q8miWSYI27eXw5s0jekwERJdFKLywJBwdctmopfvSgt91VQI7wjXjNJNbCyj77otlndZGFN8Cz9%2FETm1x8FuU7hSZNTepTYOfYCWwYP%2BBaWzQrRZ0YBiRvv2qqTyOrxnaotVV3%2BntVhjgEukNUe%2B5KKIhIIvRoHPBa3LtIPaZoICol6%2FISmAuh9hiM%2B4eV4b3bVdepVhJ%2FcB%2FQ5CZfycQNOHqzF9anqLXv%2FwBaAIW%2FN%2FasRafzR2IFAv3UdpYZFLZ4PxaREX7BJk9PFwYgeVBD%2BR%2Fx9PVcyobhR985IXG53W7gjIhTlMlYrIpHexD6Uz3fHyRU%2Bf2tKdX8it7eau7etfR8GgyxpupHEa%2BNU1PM7U9Stw%2F1r4qph6uW8Ka8XhtNsFfPC%2B3t3H%2FO99EJtWfgUnwq9sEXu43RrDvixpY8n1hLIv%2Fasc9NaBAQd1Cfg6A0zMojtkiOJF9RWZcZPRQyHH3mre%2F6U6HgckoB39xtShN5%2Bxj1mQJ15hE4Uoz%2B6FGY1CGRnPIw7hl6kJZf32qqeUs1sMOAejnS64ZWqDj6z57x7gFCjv2E%2ByqO6cLnP3BvgQSvzxCOo561VpCwoGGxJPfrm3biBlvps4GEsLePkp09sULFLrRiaqawrUKm7I6ELGA3ddypSNVnGhV8mNvqF4TvBS5KZK0lmrVjScXmxkpFwG3CeDLNm1TLKgIZpeydqdXoj1Schem3u4TxLTYq6V39VhwzrrfnAn5mcgLd9BPtZmaQvNwp3vX2fwNqMYXhsJPnP2I3mxhVGYVoGWNQhRuA7N5sBsQET0%2Fp439siXaqZqcworjozwY6kAGlfgZlLs7%2BJ5GHVT2Ib9NttglQJdDmO9mOYerFKIpNB2WDq38rUI58%2BN8MhhRA%2FLstSYjGdik%2BLI2YY1XDy7uIA%2Bs%2BYipXqX8BBc0VNX8jCCRHESGtIXUKJ0zuOJRSlTiGAaqqDoWQU6OkdORRGidnXajhbeGUPsSab7V74WR%2Bg7GEhjYWnkuPrgCo0MkNxCM%3D&X-Amz-Signature=a26dc1be2f6ce0ca37cd77681905763f8dc38304bde1f0f0a14b26bf5d672c82&X-Amz-SignedHeaders=host&response-content-disposition=attachment " =846x278")



## Setting eligibility for your cycle

Employees are pulled into the cycle from your HRIS integration. By default they come in as eligible. From there, you'll typically want to move certain groups to ineligible or hidden before activating the cycle.


### Moving a group of employees by criteria

Use the filters (start date, department, level, country, employment type, termination date, last salary change) to narrow the table to the employees you want to update. Select all with the header checkbox, then click **Mark as ineligible** or **Mark as hidden**.

For example, to mark all employees hired in the last 90 days as ineligible: filter by start date, select all, and click **Mark as ineligible**.


### Moving specific employees

Search by name or email to find an individual employee, select them, and change their status.

 ![](https://brainfish-storage-prod.s3-accelerate.amazonaws.com/uploads/eb9365bf-c937-4d2f-b407-a7b5603ae429/77938ec8-bb5b-4c8c-a002-05b2b326f3ca/image.png?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Credential=ASIAUPPN5IL3S5F65IVZ%2F20260505%2Fus-east-2%2Fs3%2Faws4_request&X-Amz-Date=20260505T195802Z&X-Amz-Expires=3000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEMH%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLWVhc3QtMiJHMEUCIFEgV7mjxzuSZIuOsJmQZvcBWbf%2Flbzmqf6bIJj9O6FrAiEAhk8pDvN%2BlrD7C%2FqBfPTAZVCzK8wv%2Bmql4PiDyfRBrjQq5QUIiv%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgwzMDgxMjU5NzUyODciDEJBCoEhgErMxW%2F55yq5BZqwDgVKbM9ddcoFYm5gAgOj7zvxd%2BUipoEcKErhqnAJKjslNQr%2BLfiOIG3VkGJ2V0PMfXDg0hI5EmK%2BBuwBqpVZaa6GW7t4NTBW4p2qC7ml9JANm1Q8miWSYI27eXw5s0jekwERJdFKLywJBwdctmopfvSgt91VQI7wjXjNJNbCyj77otlndZGFN8Cz9%2FETm1x8FuU7hSZNTepTYOfYCWwYP%2BBaWzQrRZ0YBiRvv2qqTyOrxnaotVV3%2BntVhjgEukNUe%2B5KKIhIIvRoHPBa3LtIPaZoICol6%2FISmAuh9hiM%2B4eV4b3bVdepVhJ%2FcB%2FQ5CZfycQNOHqzF9anqLXv%2FwBaAIW%2FN%2FasRafzR2IFAv3UdpYZFLZ4PxaREX7BJk9PFwYgeVBD%2BR%2Fx9PVcyobhR985IXG53W7gjIhTlMlYrIpHexD6Uz3fHyRU%2Bf2tKdX8it7eau7etfR8GgyxpupHEa%2BNU1PM7U9Stw%2F1r4qph6uW8Ka8XhtNsFfPC%2B3t3H%2FO99EJtWfgUnwq9sEXu43RrDvixpY8n1hLIv%2Fasc9NaBAQd1Cfg6A0zMojtkiOJF9RWZcZPRQyHH3mre%2F6U6HgckoB39xtShN5%2Bxj1mQJ15hE4Uoz%2B6FGY1CGRnPIw7hl6kJZf32qqeUs1sMOAejnS64ZWqDj6z57x7gFCjv2E%2ByqO6cLnP3BvgQSvzxCOo561VpCwoGGxJPfrm3biBlvps4GEsLePkp09sULFLrRiaqawrUKm7I6ELGA3ddypSNVnGhV8mNvqF4TvBS5KZK0lmrVjScXmxkpFwG3CeDLNm1TLKgIZpeydqdXoj1Schem3u4TxLTYq6V39VhwzrrfnAn5mcgLd9BPtZmaQvNwp3vX2fwNqMYXhsJPnP2I3mxhVGYVoGWNQhRuA7N5sBsQET0%2Fp439siXaqZqcworjozwY6kAGlfgZlLs7%2BJ5GHVT2Ib9NttglQJdDmO9mOYerFKIpNB2WDq38rUI58%2BN8MhhRA%2FLstSYjGdik%2BLI2YY1XDy7uIA%2Bs%2BYipXqX8BBc0VNX8jCCRHESGtIXUKJ0zuOJRSlTiGAaqqDoWQU6OkdORRGidnXajhbeGUPsSab7V74WR%2Bg7GEhjYWnkuPrgCo0MkNxCM%3D&X-Amz-Signature=331a92c548c7e386c57b273cdff6eeaec68cf2aa8ac7ba6920e08c603f523477&X-Amz-SignedHeaders=host&response-content-disposition=attachment)

### Uploading a list from a CSV

If you already have a list of employee emails (for example, from a separate HR system or spreadsheet), you can upload them as a CSV to mark them as eligible or hidden in bulk.


1. Navigate to the **Eligible** or **Hidden** tab.
2. Click **Upload eligible employees** or **Upload hidden employees**.
3. Upload a CSV with employee emails in a single column, no header row.
4. The system validates the emails and flags any that don't match employees in the cycle. Confirm to apply.

The CSV adds to the existing list for that status -- it does not replace it. CSV upload is not available for the Ineligible status; use in-app selection instead.



## Auditing eligibility changes

Click **View Audit Log** at the top of the page to see a history of all eligibility changes: who made the change, when, how many employees were affected, and what status they were moved to.


## Things to know

* **Review eligibility before activating the cycle.** Changes after planners have started working can affect approval chain status and budget calculations.
* **Eligibility does not affect approval chains.** Changing an employee's status won't modify your approval chain setup. Update approval chains separately if needed.
* **Eligibility cannot be changed after a cycle is finalized.**




Employee eligibility

Configurations overview

Cycle access permissions

Overview

Approval chains

Planning windows

Budgets

Recommendation logic

Adding non-integration data to your cycle

Reward letters

Cycle Setup

Columns

OTE planning

Writing formulas with Handlebars

Hourly and monthly pay

Columns and Formulas

Using the planner worksheet

Using the employee detail view

Cycle Progress dashboard

Budgets dashboard

Cycle Outcomes dashboard

Worksheet Experience

Overview of smart features in compensation planning

Peer Comparison

Smart Flags

Priority Sort

Compensation Outliers

Manager Compression Flag

Vesting Drop Flag

Flags and Insights

Compensation Planning

Market Data Connections Overview

Market Data Connections Set up

Integrations 101

Integrations

Team View Overview

Team View Column Configuration

Team View Customizations

Re-ordering Columns

Deleting Columns

Adding Columns

Team View Settings

Team View

How much does Pave Market Data access cost?

How does Pave Work?

Intro to Pave

Contact Us

Pave 101

Total Compensation

Compensation 101

ISO Tax Implications

The Basics of Stock Options

The Confusing AMT (Alternative Minimum Tax)

ISO Strategies

An Overview of How Stock Options Work

The Stock Option Lifecycle

Equity 101

Login Troubleshooting and FAQ

How does company size affect which department, job family and job level I should choose?

How does Pave determine a role level and role family?

Troubleshooting Rippling Zero Records Error

What Market Data Connections does Pave currently support?

Account Creation Troubleshooting and FAQs

How to Benchmark Executive Compensation

FAQs

Creating an Account

How to add a colleague to Pave’s Market Data Platform

Market Data Role Management

Why does it matter to get levels and role families right?

SSO Configuration Guide

Logging In

Custom Role Creation Guide

Account Setup

Getting Started

Grades

Setting up Company Job Architecture

Company Job Architecture

Job Architecture 101

Pay Zone Manager

Step 1: Build Foundation

Generate Bands from Market Data

Editing Bands

Calculated Columns

Bands Set Audit Log

Bulk & Manually Associate Market Data to Bands

Employee Distribution in Bands

How to duplicate band sets

Managing & Reordering Calculated Columns

Unmatched Employees

View changes

Pay Types: Calculated TDC, Annual Equity, and Refresh Equity

Manually Create New Band Sets

Band Sets

Upload/Download Bands

Step 3: Update Ranges

Advanced Filters

Compare Bands

Generate Bands for New Jobs in Your Job Architecture

Relative Permissions

Ongoing Management & Analysis

Edit and apply benchmarks

Set weights and logic

Map data sources to jobs

Supported survey providers

Manage Pave data sources

Manage survey data sources

Benchmarks overview

Survey aging

Step 2: Benchmarking

Market Pricing

Notifications

Multirole Permissions

Standard Pave Permissions

Role Management

Impersonation as a Pave Admin

Auto-manager Assignment

Admin Notification Dashboard

General

How do I know if I’m impersonating someone else?

Can I act on another’s behalf while impersonating them?

Who is able to impersonate?

Who can I impersonate?

How do I impersonate a user?

What is Impersonation?

How can I view Pave as another role?

How do I add multiple users to a role at once?

How can I change the permission settings for a role?

How can I create a new role?

Can a user have more than one role at a time?

Am I able to change another user’s permissions or login credentials while impersonating?

Can I impersonate another user in one page while having other Pave tabs open?

Permissions & Settings FAQs

Account & Permissions

How to Search for a Benchmark

Pave Data and Methodology Guide

Market Data 101

Job Families

Calculated Benchmarks

Compensation Types

Data Collection and Aggregation

Percentiles

Filters

Consistency Labels

Pave's Data

Calculated Benchmarks FAQ

Location and Global Data FAQs

Equity Practices FAQs

Consistency Labels FAQ

Market Data FAQs

Job Levels

Global Location Insights

Advanced Equity

Market Data Pro

Market Data

Understanding Equity in Total Rewards

Display Original Grant Value

Compensation Simulator Configurations

Compensation Simulator Overview

Learning Hub Configuration

Learning Hub Overview

Reward Letters

Accessing your Total Rewards portal

Total Rewards 101

Visual Offer Letters with Workday

Visual Offer Letters with Greenhouse

Visual Offer Letters with Lever

Visual Offer Letter as a Candidate

Previewing Visual Offer Letters

Visual Offer Letters with Ashby

Creating and sending Visual Offer Letters in Pave

Visual Offer Letter 101

Why is my equity different in the equity tab on the left hand side compared to the equity valuation on the graphs?

Why can't I view my own Total Rewards portal?

Total Rewards and Visual Offer Letter FAQ

How can I complete our Greenhouse connection if "API credential management" is not in my Greenhouse menu?

Employee eligibility

Share

Share

Employee eligibility

Share

Share