Visual Offer Letters with Ashby

Creating Offers in Ashby

If the Ashby integration with Pave is turned on, offers created in Ashby will be sent to Pave. You will be able to view the Ashby-generated offer if you log into the Pave portal using the same email address associated with your Ashby account. To see the offer, navigate to the menu on the left side of the page, and select Offers. If you do not see Offers, reach out to your Pave Administrator to confirm your permissions.

Follow these steps to create Pave-compatible Ashby offers:

Create the Candidate: To create a Visual Offer Letter in your ATS, log into the ATS and navigate to the candidate who should receive the offer. The candidate profile must have these fields completed before sending a Visual Offer Letter through Pave:

• Job
• First Name
• Last Name
• Email
• Recruiter
• Ensure the person creating the offer letter is tagged as the recruiter
  
  

Create the Offer: Move the candidate to the “Offer” stage and select “Manage Offer”. Select “Create Offer” and complete the information associated with the Offer. These fields are required:

• Title
• Level
• Start Date
• City
• Country
• Salary (field type must be currency)
• Equity* (recommend number of shares) (optional*)
  
  
  

If using value (gross or net) please work with your onboarding team to define exact Equity calculations.

Ashby Offer Letter Customization Options

Recruiter - field type: User. If specified as a custom field on the offer, we will use this to override the recruiter associated with the candidate.

Offers will be generated in Pave when the offer is created or updated in your ATS. If you use the ATS approval feature then the offer must be approved before it appears in Pave. 

*If an offer created in Ashby has the same email address of an offer that is already in Pave, it will overwrite and update the offer in Pave with the new details from Ashby (regardless of if the offer was originally created in Pave or Ashby)*

Note: At this time, we only support creating Visual Offer Letters via the ATS integrations listed here. Pave plans to enable Visual Offer Letter creation with other Applicant Tracking Systems over time.

Editing Offers in Ashby

To identify whether an offer was generated in Ashby, look for the green Ashby icon associated with the candidate/offer. Offers generated in Ashby need to be edited directly in Ashby and will appear on the offer in the Pave portal. This includes changing the recruiter for the offer. 

Generally, the email address associated with the offer should not be edited. Editing a candidate’s email address will require that the candidate create a new Pave account with an updated email address.

Deleting Offers in Ashby

Ashby-powered Visual Offer Letters will be deleted from Pave in any of the following scenarios:

• The candidate is marked as “Accepted”, “Declined” or “Canceled”
• The candidate OR offer is deleted

Offers generated from Ashby cannot be removed from within the Pave portal.